Section 03 · Document Analysis
EHCP flags
EHCP flags are sentences from your documents that SENVault has identified as relevant to specific sections of an Education, Health and Care Plan. This article explains how to review, use, and dismiss them.
After reading this article you can
- Understand what an EHCP flag is and why it matters
- Review flags in your Vault
- Use flags to build evidence for an EHCP or annual review
- Dismiss flags that are not relevant
When the document analyses a document, it looks for sentences that are relevant to the different sections of an Education, Health and Care Plan. These are called EHCP flags.
What is an EHCP flag?
An EHCP flag is a sentence, or short passage, that SENVault has identified as belonging to a specific EHCP section. For example:
- A sentence describing a communication difficulty might be flagged as relevant to Section B (special educational needs)
- A sentence recommending 1:1 support might be flagged as relevant to Section F (educational provision)
- A sentence about a health condition might be flagged as relevant to Section C (health needs)
The flags are not legal determinations. They are starting points, prompts to help you notice what evidence you already have and where it sits in the EHCP framework.
Why EHCP flags matter
EHCP assessments and annual reviews require you to demonstrate that your child's needs are documented, consistent across professionals, and currently unmet by existing provision. Flags help you:
- See what evidence you already have: if multiple professionals have flagged the same need, that is a stronger case for including it in the EHCP
- Identify gaps: if Section B needs are well-evidenced but Section F provision is missing from your documents, you know where to focus
- Prepare for an amendment: if you are challenging a draft EHCP, flags from your own evidence can support specific changes
How to review flags
From your child's profile, go to EHCP > Flags. You will see all flags grouped by EHCP section. Each flag shows:
- The source document and date
- The extracted sentence
- The assigned EHCP section
- An option to add your own notes
Dismissing flags
If SENVault has flagged something that is not relevant to your EHCP, you can dismiss it. Dismissed flags are hidden from the main view but not deleted, you can restore them from the dismissed flags filter.
Tip
If SENVault has assigned a flag to the wrong section, you can edit the section assignment directly. This is common for flags that sit at the boundary between Section B (needs) and Section F (provision).
Using flags alongside the EHCP section editor
If you have a draft EHCP, you can use the EHCP section editor to compare the draft text with your flags and identify discrepancies. See the EHCP Tracking section of this guide for details.
What to do next
- 1
Review your existing flags
Go to EHCP > Flags to see what SENVault has already extracted from your uploaded documents.
- 2
Upload more documents to generate more flags
The more professional reports and assessments you upload, the more complete your flag picture becomes.
- 3
Read the EHCP Tracking guide
Learn how to use flags alongside case tracking and the EHCP section editor.
Next in this section
DLA extracts
DLA extracts are sentences from your documents that SENVault has identified as relevant to a Disability Living Allowance claim. This guide explains how to review and use them.
Related articles
How document analysis works
SENVault reads your documents and extracts the information most relevant to your case. This article explains what it does, what it reads, and how your privacy is protected.
Running a document analysis
Step-by-step guide to running an document analysis on a document in your Vault and what to expect during and after the process.
Open the app
Try this in SENVault
How SENVault reads your documents and extracts EHCP flags and DLA evidence.
Open SENVault