Section 03 · Document Analysis
Running a document analysis
Step-by-step guide to running an document analysis on a document in your Vault and what to expect during and after the process.
After reading this article you can
- Run an document analysis on an uploaded document
- Understand what the app does during the analysis
- Know what to do if an analysis fails or produces poor results
Running a document analysis takes between 15 seconds and two minutes depending on the document's length and complexity. You can run an analysis immediately after uploading a document, or return to any existing document and analyse it later.
Before you start
- The document must be uploaded to your Vault (files, not text notes)
- You must have document analyses remaining on your plan (free plan: 3, Premium: unlimited)
- PDFs and images work best; scanned PDFs work but may produce less accurate extractions
Running the analysis
Open the document
Go to Evidence, find the document you want to analyse, and open it.
Select Analyse
On the document detail page, select the Analyse button. If you have no analyses remaining, you will see a prompt to upgrade to Premium.
Wait for the analysis to complete
The page will show a progress indicator. Most documents analyse in under a minute. For long documents (50+ pages) allow up to two minutes.
Review the output
When complete, the page updates to show the document summary, key points, EHCP flags, and DLA extracts. The next three articles explain each output type in detail.
What happens if the analysis fails?
If an analysis fails, the document's status will show an error. Common reasons:
- The file is corrupt or password-protected: try re-uploading a clean copy
- The file is a scanned image with very low resolution: re-scan or use a higher-quality scan
- The document is very long: analyses of very large documents (100+ pages) may time out; try splitting the document
A failed analysis does not use one of your analysis credits.
Re-analysing a document
You can re-run the analysis on any document at any time. Re-analysis uses one credit and overwrites the previous output. Use re-analysis if:
- You edited the document and re-uploaded it
- The first analysis was poor quality and you want to try again
- The app has been updated with improved extraction capabilities
The free plan includes 3 document analyses. Premium removes this limit so you can analyse every document in your Vault.
What to do next
- 1
Read your document summary
The next article explains how to interpret the summary and key points output.
- 2
Review your EHCP flags
After analysis, check the EHCP Flags tab to see what SENVault extracted from this document.
Next in this section
Reading your document summary
How to interpret the document summary and key points for a document, and how to use them to build your case understanding.
Related articles
How document analysis works
SENVault reads your documents and extracts the information most relevant to your case. This article explains what it does, what it reads, and how your privacy is protected.
EHCP flags
EHCP flags are sentences from your documents that SENVault has identified as relevant to specific sections of an Education, Health and Care Plan. This article explains how to review, use, and dismiss them.
Open the app
Try this in SENVault
How SENVault reads your documents and extracts EHCP flags and DLA evidence.
Open SENVault